Below are the descriptions of each elected Officer’s roles within the Armstrong Athletics Board of Directors:
Apart from all other considerations, sound leadership, couched in knowledge, experience and common sense, is the greatest requirement and most exemplary qualification of the man or woman selected as president of a local league.
While efficient organizational and administrative abilities are desirable credentials, the search for good leadership must transcend all other attributes in the adult who gives direction to the local league in the local community. Dedication to the goals and purpose of the local league is inherent in the volunteer aspect of those who serve, but not everyone who serves is gifted with the quality of leadership. Presidents must reflect these qualities if they are to be of benefit to children.
The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board of directors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.
As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league’s board of directors.
Importantly, the president is the officer with whom Little League International and PONY Baseball maintains contact. The president also represents the league in the District organization.
The president should be the most informed officer of the league. Each president must know the regulations under which Little League and PONY Baseball operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations. Little League Baseball International Headquarters reserves the right to require a league to remove any officer who does not carry out the terms of charter application. Serious violation can result in loss of the league’s charter by action of the Charter Committee in Williamsport, Pennsylvania.
Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.
The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.
The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.
The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities.
The treasurer signs checks co-signed by another officer or director (or as directed by the local league’s constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets, and assumes the responsibility for all local league finances.
The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from other divisions. Separate player agents may also be selected to oversee individual divisions within the league.
The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system.
The information officer manages the league’s official home page, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to district, public, league members and media, serves as primary contact person for Little League and PONY Baseball regarding optimizing use of the Internet for league administration and for distributing information to league members, to Little League International, PONY Baseball and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League and PONY Baseball experience.
Represents coaches/managers in league; presents a coach/manager training budget to the board; gains the support and funds necessary to implement a league-wide training program; orders and distributes training materials to players, coaches and managers; coordinates mini-clinics as necessary.
- Maintains the operation of concession facilities
- Organizes the purchase of concession products
- Responsible for the management of the concession sales at league events
- Schedules volunteers to work the concession booth during league events
- Collects and reviews concession related offers including coupons, discounts and bulk-purchasing opportunities
- Organizes, tallies and keeps records of concession sales and purchases
- Solicits and secures local sponsorships to support league operations
- Collects and reviews sponsorship and fundraising opportunities
- Organizes and implements approved league fundraising activities
- Coordinates participation in fundraising activities
- Maintains records of monies secured through sponsorship and fundraising initiatives
Head Umpire/Chief Umpire (UIC):
- Provides Umpire Training
- Schedules Umpires
- Member of Protest Committee
- Assist the League Information Officer in disseminating league-wide communication to their assigned division or age group
- Be the liaison for all questions/concerns from parents or individuals in regards to issues/concerns for their assigned division or age group
- Assist the System Admins in the registration of players for their assigned division or age group
- Assist the System Admins in scheduling or cancellations of division regular season and tournament practices and games
- Update the scores of division games within our Dick’s Team Sports HQ system
If you would like to volunteer to become an elected Officer on the Armstrong Athletics Board of Directors, please talk to any current Board Member.