This page contains Bylaws for both Armstrong Little League and Armstrong Pony League
Armstrong Little League Bylaws
(Proposed September 20, 2017)
APPROVED SEPTEMBER 20, 2017
THESE BYLAWS ARE NOT ALL INCLUSIVE. IF ANY LOCAL BYLAW IS LESS DETAILED THAN, OR CONFLICTS WITH, THE GOVERNING RULES OF LITTLE LEAGUE INC. THESE LOCAL BYLAWS ARE SUPERCEDED BY THOSE OF LITTLE LEAGUE INC.
ARTICLE I – NAME
This organization shall be known as Armstrong Little League.
ARTICLE II – PURPOSE
a. The Purpose of the Armstrong Little League shall be to implant firmly in the boys and girls of Kittanning and the Worthington communities, without discrimination of any kind, the ideals of good sportsmanship, honesty, loyalty, courage, reverence and fair play so that they may be finer, stronger, happier children and grow up to be moral, healthy and constructive adults.
b. These objectives will be achieved by providing competitive athletic games. The supervisors (Managers, Coaches and Parents) shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary. The leadership and focus extended to these is of paramount importance.
c. Any supervisor not focusing on these traits will be brought before the executive board for explanation of his or her actions.
ARTICLE III – GOVERNMENT
a. The Government of Armstrong Little League shall be under the direct supervision of the President of the Board of Directors. The Board of Directors will be a two-tiered board consisting of the Executive Board and the General Board. The total membership of the Board of Directors will not exceed 29 individuals.
b. The Executive Board will consist of seven individuals. These are President, Vice President, Treasurer, Secretary, Equipment Manager, Safety Officer, Player Agent and Coaching Coordinator. No two executive board members may be from the same immediate family.
c. The Board of Directors shall elect, annually, the eight mandatory officers.
d. The General Board will consist of Umpire-In-Chief, League Information Officer, Uniform Coordinator, Fundraising Coordinator, Concession Coordinator, Tournament Coordinator or other positions, as the Executive Board deems appropriate.
e. When called upon board members will be charged with a specific task or duty. All board members are expected to present a verbal/written report for every meeting they are in attendance.
f. All matters of the Armstrong Little League shall be decided by a vote of the Board of Directors, and no motion shall be carried without a favorable vote by a majority of those board members present. No telephone or proxy voting will be permissible. You must be present to cast a vote.
g. Attendance at the Board of Directors meetings is of paramount importance. Therefore, any member absent for three (3) successive meetings or is absent for more than 50% of the meetings in one 12 month period could be immediately removed from the board and will not be eligible for reinstatement until the next open election is held. This will be reviewed on a case by case basis as extraordinary situations can occur. Regarding voting, letter F may not apply in this case.
ARTICLE IV – MEETINGS
a. A meeting of the Board of Directors meeting shall be conducted at least bimonthly and ideally every month. Additional meetings may be called by the president or upon written request of at least 3 other board members.
b. A quorum at any meeting shall be met when one-third of the members (29 maximum), are present and a majority vote of those present shall govern, except when otherwise noted.
c. Roberts Rules of Order shall govern the proceedings of all meetings (except where there is conflict with specific constitutional or bylaw rules). All board members shall be respectful of each other and treat others with a high degree of professionalism.
d. Any individual, not on the board, shall be given permission to address the board at any regularly scheduled meeting. However, for extraordinary circumstances, the President may call a special meeting. Requests to address the Board must be made in writing to the president. NOTE: All efforts will be made to resolve concerns at the lowest possible level and a formal meeting should only be held when all other means of resolution has been exhausted. In cases were non board members are in attendance, they will be heard first and then dismiss themselves from further proceedings.
e. A board member may be forcibly removed from their office or appointment only after a two-thirds majority vote of the entire board. The individual in question shall not have a vote in this process. Appeals may be sent in writing to the local district administrator. In a meeting such as this members do not need to be present to cast a vote. Alternate voting means will be made available.
f. Every effort should be made to limit the meetings to a maximum of two hours and the agenda should be adhered to, as close as possible, to be within the two hour limit.
ARTICLE V – MANAGERS/COACHING STAFF
a. Individuals wishing to be managers may submit their names for consideration any time after the first sign up is held and before the tryouts occur. This can be by official letter or it can be also be accomplished by checking the manager box on the Volunteer Application/Background check.
- The safety officer will then process all background check applications. If the background check reveals any crime involving minors said individual is automatically disqualified from EVER participating in Armstrong Little League in ANY capacity. The safety officer will inform the board that the applicant is not eligible and will not be considered an applicant.
- In addition, prospective applicants will be automatically disqualified as detailed below:
- If an individual has, within the past 7 years (from January 1 of the current league year) a drug related offense appearing on his/her background check they are automatically disqualified from managing, coaching, or any other involvement in Armstrong Little League.
- If an individual has 3 or more alcohol related offenses within the past 7 years (from January 1 of the current league year) he/she is automatically disqualified from managing, coaching or any other involvement in Armstrong Little League.
- If the background check reveals any felony conviction, regardless of date, that applicant will be automatically disqualified from managing, coaching or any other membership to Armstrong Little League.
- In addition, if during the season, an active manager, coach, or other Armstrong Little League member is found guilty of an offense, that would disqualify a prospective applicant, he/she will be immediately removed from Armstrong Little League.
- These names will then be presented to the board for discussion and voting. If a board member, or members, have applied to be a manager they/he/she must leave the room while the discussion is taking place and will not have a vote in their own consideration. Managers must be voted by a majority of members present.
- Only one manager is chosen per team. He she may not enter into the consideration process with any other coaches. In essence, he/she must satisfy the remainder of their coaching staff from parents/guardians/relatives of the players they select.
- The manager shall be responsible for the selection of their team and staff, and for their actions on the field. In addition they are responsible for the players/staffs actions prior to, during and immediately after official games or Armstrong Little League sanctioned practices.
ARTICLE VI – MEMBERSHIP
a. Any child meeting the requirements as to age and residency, as set forth in the rules of Little League Baseball Inc., will be eligible to participate in the Armstrong Little League.
b. All dues or fees must be paid in full prior to any league practice or participation. This requirement may be waived for individuals who are unable to pay if requirements of Little League International are met.
c. The Board of Directors shall have the authority to suspend any member or manager whole conduct is considered detrimental to the best interest of the league. This must be by majority vote. If suspended it will be immediate and will be for the remainder of the season (to include the all-star tournaments). Please see Attachment 1 – Coaches Code of Conduct
d. Members, of the Board of Directors, shall upon evidence of the misconduct of any child, notify the manager of the team of which the child is a member within 24 hours of the act. Said manager shall appear in the capacity of an advisor with the child and his/her parents or guardian within 72 hours of the act. The board’s decision must be by majority vote.
e. In cases of misconduct the Executive Board has the authority to convene quickly and may dismiss members immediately.
f. All Board Members, committee members, managers, Coordinators and other selected/appointed officers must be active members in good standing. All applicable background check policies and procedures, detailed above in Article V, apply to any individual applying for membership in a non-managing/coaching capacity as well.
ARTICLE VII – FINANCIAL RESPONSIBILITIES POLICY
a. The board of directors shall decide all matters pertaining to the finances of the league and it shall be a permanent policy to place all income in a common league treasury, directing the expenditure of same in such a manner as will give no individual or team an advantage over the others as to equipment, etc.
b. It is the policy of Armstrong Little League that all checks written will require two signatures of league officers. Persons with check signing ability are the President, Treasurer and Secretary. However, no two members, permitted to sign checks, shall be related by blood or marriage. Nor shall two approved check signers be married to another.
c. All non-recurring or out of the ordinary expenditures over the sum of $100.00 dollars will need to be approved by at least two members of the Executive Board.
d. If credit or debit cards are available the same monetary stipulations will apply to their use.
e. All uniforms and uniform related items must be Board Approved. To include All-Star uniforms.
ARTICLE VIII – RULES
a. The official playing rules and rules for local leagues as published by Little League Baseball, Inc., shall be binding on this league. Armstrong Little League reserves the right to exceed the Little League International rules in certain circumstances.
ARTICLE IX – AMENDMENTS
a. This constitution or any section thereof may be amended or repealed by a two thirds vote of the entire Board of Directors present at any stipulated meeting; providing that a written notice of said proposed changes, over the signature of the secretary shall be mailed to each member of the Board of Directors at least 5 days prior to the meeting at which such proposed change shall be submitted to vote.
ARTICLE X – PRESIDENT
The President shall: Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
- Present a report of the condition of the Local League at the Annual Meeting.
- Be responsible for the conduct of the Local League in strict conformity to the policies, principals, Rules and Regulations of Little League Baseball, Incorporated, as agreed under the conditions of charter issued to the Local League by that organization.
- Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
- Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League. Such contracts and leases they may receive and which have had prior board approval.
- Investigate complaints, irregularities, and condition s detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
- Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
- With the assistance of the Player Agent, examine the application and support proof of age documents for player candidates and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
ARTICLE XI – VICE PRESIDENT
The Vice President shall:
- Perform the duties of the president in his/her absence, provided he or she is authorized by the President or Board so to act. When so acting the Vice President shall have all the powers of that office.
- Perform such duties as from time to time may be assigned by the Board of Directors.
ARTICLE XII – SECRETARY
The Secretary shall:
- Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
- Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. Maintain a list of all Board Members and Committee heads and give notice of all upcoming meetings.
- Keep the minutes of the meeting of the Board and cause them to be recorded in a book kept for that purpose.
- Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
ARTICLE XIII – TREASURER
The Treasurer shall:
- Receive all monies and securities, and deposit it in a depository approved by the Board of Directors.
- Keep records for the receipt and disbursement of all monies and securities of the Local League, including the Auxiliary, approve all payment from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursement checks must have dual signatures.
- Under direction of the President, prepare an annual budget for submission to the Board of Directors at its annual meeting.
- Prepare an annual financial report, under the president direction, for submission to the membership and Board of Directors at the Annual Meeting and to Little League Headquarters.
ARTICLE XIV – PLAYER AGENT
The Player Agent shall:
- Record all player transactions and maintain an accurate and up to date record thereof.
- Receive/review applications for player candidates, review geographic eligibility and assist the president in age verification.
- Conduct the player drafts, and all other player transactions or selection meetings.
- Prepare the Player Agents List.
- Prepare, for the President’s signature, team rosters, including players’ claimed, and the tournament team eligibility affidavit.
- Notify Little League Headquarters of any subsequent player replacements or trades.
ARTICLE XV – SAFETY OFFICER
The Safety Officer shall:
- Be responsible for creating awareness, through education and information of the opportunities to provide a safer environment for all participants of Little League Baseball.
- Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.
It is the Safety Officers’ discretion to fulfill his/her duties by utilizing utilize these examples:
- Education – Should facilitate meetings and distribute information among participants, including players, coaching staffs, umpires, league officials, parents and all other volunteers.
- Compliance – Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
- Reporting – Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
ARTICLE XVI – COACHING COORDINATOR
The Coaching Coordinator shall:
- Represent coaches/managers in league.
- Present a coach/manager training budget to the board.
- Gain the support and funds necessary to implement a league-wide training program.
- Order and distribute training materials to players, coaches and managers.
- Coordinate mini-clinics as necessary.
- Serve as the contact person for Little League International.
ARTICLE XVII – LEAGUE INFORMATION OFFICER
The League Information Officer shall:
- Set up and manage the league’s official website (site authorized by Little League International).
- Set up online registration and ensure player, manager, and coach data is uploaded to the Little League Data Center.
- Assign online administrative rights to other local volunteers.
- Encourage creation of team web sites to managers, coaches, and parents.
- Ensure that league news and scores are updated online on a regular basis.
- Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities, the district, the public, league members, and the media.
- Serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.
ARTICLE XVIII – EQUIPMENT OFFICER
The Equipment Officer shall:
- Replace damaged or defective equipment.
- Ensure, to the best of his or her ability, the safety of said equipment.
- Distribute and inventory said equipment.
ARTICLE XIX– CONCESSION MANAGER
The Concession Manager shall:
- Maintain the operation of concession facilities.
- Organize the purchase of concession products.
- Be responsible for the management of the concession sales at league events.
- Schedules volunteers to work the concession booth during league events.
- Collects and reviews concession-related offers, including discounts and bulk-purchasing opportunities.
- Organize, tally, and keep records of concession sales and purchases.
ARTICLE XX – UMPIRE-IN-CHIEF
The Umpire-In-Chief shall:
- Serve as coordinator of the local league umpire program.
- Advise the League President on the local league umpire program.
- Recommend volunteer umpires to League President to serve the league during the regular season.
- Recruit, review, and retain volunteer umpires.
- Establish and implement an umpire training program for volunteer umpires consistent with Little League® guidelines.
- Communicate rule changes to league volunteer umpires, managers, and coaches.
- Recommend tournament-worthy umpires to the District Umpire Consultant.
- Attend umpire training programs at the district, state, and region levels.
ARTICLE XXI – DISSOLUTION
a. The League may be dissolved by a two-thirds vote of all persons in attendance at the Board of Directors Meeting.
b. Dissolution shall be accomplished by a board of five individuals selected at said general session with the understanding that all monies or properties of the league be transferred (without consideration) to a Charitable, Non-Profit, or educational organization in greater Kittanning/Worthington area. The receiving group should focus its assistance on the area’s youth.
ARTICLE XXII – AMENDMENT OF BYLAWS
These bylaws may be amended by a majority vote of all persons present entitled to vote as a member of the Board of Directors. The exception is Article XXI dealing with dissolution and it may only be amended by a majority two-thirds vote.
Armstrong Pony League Bylaws
ARTICLE I – NAME
This organization shall be known as Armstrong Pony League, hereinafter referred to as “Local League”
ARTICLE II – OBJECTIVE
The objective of the Armstrong Pony League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger, and happier children and will grow to be good, decent, healthy and trustworthy citizens.
To achieve this objective the Armstrong Pony League will provide a supervised program under the Rules and Regulations of Little League Baseball , Pony League Baseball and ASA Softball. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501c-3 of the Federal Internal Revenue Code, the Armstrong Pony League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall insure a benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of nay candidate for public office.
Athletics is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
ARTICLE III – MEMBERSHIP
Eligibility. Any person sincerely interested in active participation to effect the objective of this Local League may apply to become a member.
Classses. There shall be the following classes of Members:
(a) Player Members. Any player candidate who resides within the authorized boundaries of the Local League shall be eligible to compete for participation but shall have no rights, duties or obligations in the management or in the property of the Local League.
(b) Regular Members. Any person actively interested in furthering the objectives of the Local League may become a regular member. Only regular members in good standing are eligible to vote at the annual meeting. All Officers, Board Members, Committee Members, Managers, Umpires and other elected or appointed officials must be active Regular Members in good standing.
(c) As used hereinafter, the word “Member” shall mean a Regular member unless otherwise stated.
Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors.
(a) The Board of Directors. By a two-thirds of those present at any duly constituted meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class when the conduct of such person is considered detrimental to the best interests of the Local League. The Member involved shall be notified of such a meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team of which the player is a member. Said member shall appear, in the capacity of an advisor, with the player before the Board of Directors, which shall have full power to suspend or revoke player’s right to future participation
ARTICLE IV – BOOSTER FEE
A Local League Booster Fee for each player will be assessed as a parents’ obligation to assure the operational continuity of the Local League. All players’ parents must participate in League and Auxiliary fundraising (they must raise the amount assessed for each player). Failure to meet the parents’ obligation will result in termination of all rights and privileges of memberships.
ARTICLE V – MEETINGS
Annual Meeting. The annual meeting of the members of the Local League shall be held on a particular Sunday each year, usually in October or November, after Fall Season has commenced, for the purpose of electing a Board of Directors, receiving reports, distributing awards and recognitions of achievements and for the transaction of such business as may properly come before the meeting.
Rules of Order. Roberts Rules of Order shall govern the proceedings of all meetings, except where same conflicts with the Constitution or By-Laws of the Local League.
ARTICLE VI – BOARD OF DIRECTORS
Board. The management of the property and affairs of the Local League shall be vested in the Board of Directors. The Directors shall upon election immediately enter upon the performance of their duties and shall continue in office until their successors shall have been duly elected and qualified.
Required Members. The membership shall include the President, Vice-President, Treasurer, Secretary, Player Agent, Equipment Manager, Safety Officer, and President of Auxiliary, Umpire in Chief, Divisional Advisors and Booster Club/Fundraising Coordinator.
Annual Election of Term of Office. At each annual meeting, the Members shall elect the officers of the Board of Directors for the ensuing year. All elections shall be by majority vote of all Members present.
Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular meeting or at any special meeting called for that purpose.
Meetings, Notice and Quorum. Regular meetings of the Board of Directors shall be held monthly or at the discretion of the Executive Officers. Notice of the meeting shall be given by the Secretary to each Director either by telephone, email or text message 24 hours preceding the meeting. The presence of one-third of the members of the Board of Directors shall constitute a quorum for the transaction of business.
Rules of Order. Roberts Rules of Order shall govern the proceedings of all meetings, except where same conflicts with the Constitution or By-Laws of the Local League.
Duties and Powers. The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper. The Board shall have the power by a two-thirds vote of those present at any regular or special meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a). The membership shall receive at the annual meeting of the Members of the Local League a financial report verified by the President and Treasurer. Said report shall be filed with the records of the Local League and entered in the minutes of the proceedings of the annual report.
ARTICLE VII – OFFICERS, DUTIES AND POWERS
Officers. The Officers of the Local League shall consist of a President, Vice President, Secretary, Treasurer, Player Agent, Equipment Manager, Safety Officer, President of Auxiliary, Umpire In Chief, Divisional Advisors and Booster/Fundraiser Coordinator, all of whom shall hold office for the ensuing year or until their successors are duly elected. The Board of Directors may appoint such other Officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill and vacancy which may occur in any office. Appointed Officers or agents shall have no vote on actions taken by the Board of Directors unless such individual have been elected to the Board by membership or have been elected to fill a vacancy on their Board.
President. The President shall:
(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League and execute the policies established by the Board of Directors.
(c) Communicate to the Board of Directors, such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of a the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations, of Little League Baseball, Pony League Baseball, ASA Softball, as agreed to under the conditions of charter/registration issued to the Local League by that organization.
(e) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board of Executive Committee as circumstances warrant.
(f) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
(g) With the assistance of the Player Agent, examine the application and support proof of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
Vice President. In the case of the absence or disability of the President, and provided he is authorized by the President or Board so to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of that office, and shall have such other duties as from time to time may be assigned by the Board of Directors or by the President.
Secretary. The Secretary shall:
(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
(b) Perform such duties as are herein specially set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
(c) Maintain a list of all Regular members, Directors, and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.
(d) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a file for that purpose.
e) Shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes of resolutions not otherwise committed.
Treasurer. The Treasurer shall:
(a) Perform such duties as are herein specifically set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
(b) Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
(c) Keep records for the receipt and disbursement of all the monies and securities of the Local League, including the Auxiliary, approve all payments and allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check mush have dual signatures.
(d) Prepare an annual financial report, under the direction of the President, for submission to the membership and board of Directors at the annual meeting.
Player Agent. The Player Agent shall:
(a) Record all player transactions and maintain an accurate and up to date record thereof.
(b) Receive and review applications for player candidates and assist the President in checking residence and age eligibility.
(c) Conduct the player draft and all other player transaction or selection meetings.
(d) Prepare the Player Agent’s list.
(e) Prepare for the President’s signature and submission to Little League, Pony League or ASA Softball HQ, team rosters, including players’ claimed, and the tournament team eligibility.
Equipment Manager. The Equipment Manager shall secure prices on needed supplies and equipment and make recommendations for their purchase to the Board. He shall be responsible for the proper issuance of such supplies and equipment and for the collection, repair, cleaning and storage thereof at the close of each season.
Safety Officer. The safety officer shall:
(a) Follow up on all accidents in order to discover the causes and take corrective measures so that similar mishaps can be prevented.
(b) Purchase first aid kits for each level of play and make sure each manager of each respective team has one with his/her equipment.
(c) Complete necessary paper work on each accident.
Auxiliary President. The Auxiliary President shall:
(a) Operate the concession stand.
(b) Turn over all monies to the League Treasurer.
(c) Give invoices to the League Treasurer for payment by check.
(d) Report to the Board on projects initiated by the auxiliary.
Umpire In Chief. The Umpire In Chief shall:
(a) Appoint, with the approval of the Board, the umpires of the Local League.
(b) Assign/coordinate umpires for each division of play.
Fundraising Coordinator. Fundraiser Coordinator shall:
(a) Set up fund raising activities in support of the Local League after receiving approval from the Board.
(b) Coordinate the distribution of all pertinent fundraising materials, instruction and information to all eligible registered players.
Divisional Advisors. The Divisional Advisors shall:
(a) Appoint managers, with approval from the Board, the managers of each respective team.
(b) Obtain list of pre-qualified volunteers from the Board, that are willing and able to help “coach” the team.
(c) Make sure managers have rule books, practice balls and all necessary equipment to properly run their respective teams.
(d) Make sure managers have a firm understanding of all rules of play.
(e) Advisors are strongly encouraged to hold “coaches meetings” regularly to openly discuss good coaching practices and any problems managers may experience.
(f) Act as communication liaison between the Board of Directors and the Mangers of they’re respective teams.
If a board member misses (3) consecutive meetings (without good excuse), said member will be replaced on recommendation by the President and approved by the Board.
ARTICLE IX – MANAGERS, COACHES AND UMPIRES
Team Managers and Coaches shall be appointed annually by the approval of the Board of Directors. Managers shall be responsible for the selection of their teams and for their actions on the field.
(a) All Managers and Coaches shall obtain Act 15 clearance. All teams must have present at all times a manager or a coach at a game or practice for supervision.
(b) If an individual has, within the past 7 years (from January 1 of the current league year) a drug related offense appearing on his/her background check they are automatically disqualified from managing, coaching, or any other involvement in the Local League.
(c) If an individual has 3 or more alcohol related offenses within the past 7 years (from January 1 of the current league year) he/she is automatically disqualified from managing, coaching or any other involvement in the Local League.
(d) If the background check reveals any felony conviction, regardless of date, that applicant will be automatically disqualified from managing, coaching or any other membership to the Local League.
(e) If during the season, an active manager or coach is found guilty of an offense, that would disqualify a prospective applicant, he/she will be immediately removed from the Local League.
While holding such office, the President and Player Agent and Umpire in Chief, shall not manage or coach, unless otherwise approved by the Board of Directors. The President should not Umpire.
No alcohol or tobacco (of any kind) including E-Cigarettes while on the playing field, in the dugout, in the concession stand or in the bleachers.
ARTICLE XI – FINANCIAL AND ACCOUNTING
The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of the same in such manner as will give no individual or regular season team an advantage over those in competition with such individual or regular season team.
The Board shall not permit the contribution of funds or property to individual regular season teams but shall solicit some for the common treasurer of the Local League, thereby to discourage favoritism among regular season teams and to endeavor to equalize the benefits of the Local League.
The Board shall not permit the solicitation of funds in the name of Little League Baseball, Pony League Baseball or ASA Softball unless all of the funds so raised, be placed in the Local League treasury.
The Board shall not permit the disbursement of Local League funds for other than the conduct of Local League activities in accordance set forth by this constitution and by-laws.
All monies received including Auxiliary Funds, shall be deposited to the credit of the Local League in a bank and all disbursements shall be made by check. All checks shall require (2) signatures and must be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
The fiscal year of the Local League shall begin on the first day of October and shall end on the last day of September.
ARTICLE XII – RULES
The official playing rules and rules for local leagues as published Pony Baseball and ASA Softball, shall be binding on this league. The Local League reserves the right to exceed the Pony Baseball and ASA Softball rules in certain circumstances.
A minimum of 60% of the regular season games scheduled must be completed by rostered players and regular season rostered teams. Failure to complete said amount of games may result in the ineligibility of such players and teams to participate in certain post regular season tournaments and events.
ARCTICLE XIII – DISSOLUTION
(a) The Local League may be dissolved by a two-thirds vote of all Officers in attendance at any duly organized meeting of the Board of Directors. Exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE XIV – AMMENDMENTS
This Constitution and by-laws may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Board of Directors. Draft of all proposed amendments shall be submitted to the Board of Directors of the Local League for approval.